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Evidence Guide: AHCBUS503A - Negotiate and monitor contracts

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

AHCBUS503A - Negotiate and monitor contracts

What evidence can you provide to prove your understanding of each of the following citeria?

Establish agreements with sources external to the enterprise

  1. The enterprise requirements of a business relationship with external sources are identified and defined.
  2. The ranges of acceptable outcomes from a negotiation are established.
  3. Contact is made with individuals, bodies or corporations, the appropriate individual is identified, and requirements of an agreement are discussed and mutually acceptable terms agreed.
  4. Sound practice and procedure for business meetings are maintained and all agreements are documented.
The enterprise requirements of a business relationship with external sources are identified and defined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The ranges of acceptable outcomes from a negotiation are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contact is made with individuals, bodies or corporations, the appropriate individual is identified, and requirements of an agreement are discussed and mutually acceptable terms agreed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sound practice and procedure for business meetings are maintained and all agreements are documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete contract documentation

  1. Requirements of the contract are clearly documented and understood by the relevant parties.
  2. Areas of ambiguity or concern are clarified and resolved.
  3. Conditions for service or supply are agreed between the parties including the determination of key performance indicators.
  4. Alternative processes are undertaken where agreement is unable to be reached in accordance with enterprise procedures.
  5. Negotiations conform to established enterprise requirements and relevant legislation.
  6. Contract documentation is signed and exchanged between the relevant parties.
Requirements of the contract are clearly documented and understood by the relevant parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Areas of ambiguity or concern are clarified and resolved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conditions for service or supply are agreed between the parties including the determination of key performance indicators.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Alternative processes are undertaken where agreement is unable to be reached in accordance with enterprise procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiations conform to established enterprise requirements and relevant legislation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contract documentation is signed and exchanged between the relevant parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor the performance of contracts

  1. The rights and obligations of parties to a contract are identified, and appropriate methods of addressing non-performance are implemented.
  2. Professional and regulatory bodies available to support commercial grievance processes are identified and consulted when required.
  3. Completion of contract against key performance indicators is monitored.
  4. Issues in respect to non-compliance are advised to the other party in writing.
The rights and obligations of parties to a contract are identified, and appropriate methods of addressing non-performance are implemented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Professional and regulatory bodies available to support commercial grievance processes are identified and consulted when required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Completion of contract against key performance indicators is monitored.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issues in respect to non-compliance are advised to the other party in writing.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following:

establish agreements with sources external to the enterprise

complete contract documentation

monitor the performance of contracts.

Context of and specific resources for assessment

Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances.

Required Skills and Knowledge

Required skills

establish agreements with sources external to the enterprise

complete contract documentation

monitor the performance of contracts

use literacy skills to fulfil job roles as required by the organisation. The level of skill may range from reading and understanding documentation to completion of written reports

use oral communication skills/language competence to fulfil the job role as specified by the organisation including questioning, active listening, asking for clarification, negotiating solutions and responding to a range of views

use numeracy skills to estimate, calculate and record complex workplace measures

use interpersonal skills to work with others and relate to people from a range of cultural, social and religious backgrounds and with a range of physical and mental abilities.

Required knowledge

contract/commercial law applicable to the type of agreement

processes of formulation and negotiation of contracts

enterprise business policies and plans including procedures for maintenance of confidentiality

selection and appropriate application of technology, information systems and procedures.

Range Statement

The range statement relates to the unit of competency as a whole.

Contract requirements may include:

quality or enterprise work specifications and procedures

manufacturer's specifications and/or supplier's handling and storage advice

workplace operating procedures and policies

supplier and/or client instructions

legal and contract documentation

Materials Safety Data Sheets (MSDSs)

communications technology equipment

personal and work area work procedures and practices

relevant State, Territory and Commonwealth legislative

framework concerning contracts and trade practices

Occupational Health and Safety (OHS) in terms of duties of employers, employees, suppliers and contractors contracts

hazardous substances and dangerous goods

environment protection

equal opportunity

equal employment opportunity

affirmative action standards

certification requirements

license, patent or copyright arrangements

quality assurance procedures

emergency procedures.